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Office Relocation Checklist: Ways to Reduce Office Moving Stress

office relocation checklist

Moving office is a great way to grow your business. You might be keen to explore a new office location so that you can connect better with your customers, expand the number of your employees, be strategically placed in your supply chain, or operate from a location with higher traffic or better exposure. Whatever the reason might be to transition to a new office location, we offer premium office relocation services in Melbourne to help support you and your business with the move.

As reliable, professional and experienced office removalists, we help business owners complete successful office relocations in Australia. Our office mover specialists will make moving office location either locally, interstate or internationally simple. We understand that your business will hold sensitive and confidential information, own equipment and other assets and need to undergo immediate continuity at the new location without delays, disruptions or unnecessary issues.

To help you reduce office moving stress, here is a simple checklist that we have prepared based on our experience helping business owners relocate their office for a new location. Please note that this is not a complete checklist and is provided only for general information purposes only.

  1. Review your new office

Make sure you have considered the floorplans, size, features and other aspects of your new office. Whether you are moving into your own standalone office space, leasing a room or floor in a building or sharing office space with another business, it is important that you familiarise yourself with your new office. This will help you plan how you utilise the space so that your entire workforce can continue to operate seamlessly without additional readjustments.

  1. Consider ownership or lease terms

Make sure you engage a professional to review the terms of ownership or lease. If you are purchasing the office or entering into a lease, check that you are familiar with the conditions so that your business operations will be conducted in a valid manner. You may need permits from local councils, approvals from the owners’ corporation to erect signage, or licences to operate in a particular way. Any unique requirements relating to your business should be considered in advance.

  1. Plan ahead

Always plan ahead. There will be many tasks to complete in addition to relocating your business assets. You may need to engage a business advisor so that you can work with them to ensure that no activities are missed. It is best to have your accountant, tax advisor, legal advisor and other specialists available too so that you can ask any questions and receive immediate advice to avoid delaying the move or incurring unnecessary costs.

  1. Notify stakeholders

In addition to relocating your business assets, you will need to ensure that your customers, staff, suppliers, partners, members and other stakeholders are all notified about the move. They will need to plan and make adjustments as to how they engage with you. This may require contractual terms to be varied, new negotiations to take place and other changes to business operations so that business continuity is maintained.

  1. Consider fit-out

Don’t forget to consider the fit-out of your new place. When you acquire your new office or lease an office space, essential fit-out features may not be included. You will need office furniture, office equipment, partitions, bathroom and kitchen essentials, stationery and much more to run a successful business. Make sure you notify suppliers in advance and order accordingly.

  1. Get connected

Your new office location will need to be operating immediately to avoid business disruption. Make sure that you get connected without delay. Organising these connections will take time. For example, utilities, printing services, network environment, IT infrastructure, car parking, and much more are all important factors that need to be considered.

  1. Manage publicity

Moving office needs to be coordinated in a professional manner. If you have a large customer base, workforce or variety of stakeholders, they need to remain confident that the office relocation will not have any adverse consequences on their engagement with your business. Publicity should be made at appropriate times so that everyone who needs to know is aware of the relocation and can continue to connect with you.

  1. Update authorisations

You will need to update your business registrations, permits, licences, approvals and other authorisations. Failing to do so may mean that your business operation is not compliant. For example, you will need to update your insurances, change the location of your registered office with ASIC, redirect mail and other similar activities.

At Dawson Moving & Storage, we help businesses move office location with ease. We offer customisable quotes, end-to-end solutions, a team of experienced removalists and fleet of reliable equipment. We can help complete your move smoothly with less headache. If you require further information about our services, or want to make a booking, contact us on 1800 066 846.

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